#Email backup gmail how to#
#Email backup gmail zip file#
#Email backup gmail download#
#Email backup gmail windows#

If you would like to keep all your email online in Gmail (which we recommend), pay special attention to the settings when configuring your client. Some of the default settings will delete the mail from your mailbox once it is downloaded, which may not be what you plan to do. Both Gmail's POP settings and the POP settings in most mail clients offer the choice of what to do with the email messages once they are downloaded by the client.

#Email backup gmail download#

When you would like to backup your messages, you will open the client and wait for it to download your mail. (Below, we provide instructions for backing up your mail with Thunderbird, which is available for Mac, PC, and Linux.) You are going to set up the email client to download your emails using POP, which is a mail protocol - a way of downloading your mail. To back up email locally, you will need to configure an email client to download your mail. We don't recommend following these instructions unless you have a compelling reason. While most of us will NOT need to store mail locally, some may have a reason: for example, staff who are planning to leave the University and would like to leave a copy of their emails with a department. Google backs up data for the services it offers. What are your overall thoughts on using Google Takeout to back up your data locally to your computer or device? Share your valuable opinions and experiences in the comments section down below, and if you have an alternate method, let us know that too.Since Gmail stores your mail in the 'cloud', it is not downloaded to your computer (stored locally). We hope you were able to get a copy of all the emails you’ve sent and received on your Gmail account. However, you can only back up the emails you’ve received using this method and not the ones you send. As the name suggests, this will automatically forward all the incoming emails to a different address. Likewise, if you take advantage of other Google services like YouTube, Google Maps, Google Play, etc., you can grab a copy of your data stored on these platforms in an identical way.Īnother way to back up your emails would be by setting up automatic forwarding for your Gmail account.

#Email backup gmail windows#

Windows users should be able to unzip directly in the Windows Explorer.

#Email backup gmail zip file#

If you are using a Mac you can easily open the zip file by double-clicking on it within the Finder, whereas if you’re using Safari on your iPhone or iPad to download this Gmail data, you can use the Files app to unzip the file. You’ll need to extract it first before you’re able to access all the data. Keep in mind that the downloadable file will be in a compressed ZIP format.

#Email backup gmail how to#

Now you’ve learned how to save a local backup of all your emails in Gmail. However, you’ll receive an email when the export is done. This could take anywhere from a few hours to a few days depending on how large your Gmail data is. Now, you just need to wait until the file is ready.Click on “Create export” when you’re ready. In addition to that, you can choose the maximum size for the downloadable file, after which it’ll be split into multiple files. By default, you’ll get a download link to your Gmail data via email. Now, you’ll be able to select the delivery method.Scroll down to the very bottom of the page and click on “Next step” as shown in the screenshot below.Once you’re done with the selection, click “OK” at the bottom. Here, you can either choose to get a copy of all the emails or select specific folders as you prefer.Then, click on “All Mail data included” to customize the data you want to download. Now, scroll down and check the box next to “Mail”.This is because your data from other Google services are selected too.

Next, you’ll need to click on the “Deselect all” option located right at the top. Head over to and sign in with your Google account.Simply follow the steps below to get started. It doesn’t matter what device you use, as long as you have access to a web browser. We’ll bee making use of Google Takeout to get a copy of all your emails from Gmail. How to Save a Local Backup of All Gmail Emails to Your Computer Storage

Read along and we’ll be covering how you can save a backup of all your Gmail emails. This is why simply keeping a backup of your Gmail data could come in handy if you ever end up in such a situation, or if you’re just the type of person who likes to have local backup of their data instead of just relying on the cloud services. You could also lose your valuable contacts and their email addresses because of this. However, if your account gets compromised or inaccessible for whatever reason, you could lose access to all the emails and potentially even important personal and business conversations that you’ve made. All the emails that you send and receive via Gmail are securely stored on Google’s cloud servers.